Governing Body for Staff at the University of Kansas

Executive Committee 8/9/17

Executive Committee Minutes, Wednesday, Aug. 9, 2017

Noon-1:30 p.m., Alcove G, Kansas Union

Absent: Treasurer, as well as Diversity/Equity and Professional Development chairs (all resignations)

Call to Order
Meeting was called to order by President Brian Moss at 12:02 p.m.

Approval of Minutes – July 12, 2017

Motion: To approve the July 12, 2017 Executive Committee minutes, with no corrections needed. Motion made by Chris Wallace. Motion seconded by Robert Waller. Motion passed.


President – Brian Moss

He and Michelle Ginavan Hayes met with incoming Chancellor Douglas Girod to share information about Staff Senate, as the Chancellor is coming from KU Medical Center which does not have a Staff Senate. They discussed a variety of topics, including the climate study, especially data points of employee happiness versus feelings of value. Moss indicated the Chancellor acknowledged that the workings of the university wouldn’t happen without staff. Other top-of-mind topics were the switch from being a Coca Cola campus to a Pepsi campus (including questions about a Pepsi scholarship replacing the previous Coke one), as well as how the Kansas legislature handled the issue of raises for a limited number of state employees. The Chancellor indicated his top three priorities were the new student experience (with Chancellor acknowledgement of the importance of staff in regard to that experience); improving relations across the state; and research growth. Brief mentions were made that the preference was for University Support Staff and Unclassified Staff councils to continue to report directly to the Kansas Board of Regents and not to the Council of Presidents and about tuition assistance, specifically that at KU there is no assistance for spouses and dependents.

Treasurer – Huili Yao

Yao has resigned from the treasurer position and from Staff Senate; additionally, there is no report as no new budget information is yet available.

Diversity/Equity Chair – Michael Chavez
Chavez has stepped down from the Diversity/Equity chair position; additionally, there is no report.

Legislative Affairs – Robert Waller

A conference call is in the works for July 31 to discuss the preliminary language to revise Staff Senate code to address the technology officer position and for a conversation about the status of staff tuition assistance revision efforts after the summer months. Waller plans to touch base with committee members about recent communications and what the committee would like to do going forward, especially in regard to the spouse and dependents tuition assistance piece.

Professional Development Chair – Melody Stratton

Stratton has stepped down from the Professional Development chair position; additionally, there is no report.

Personnel Affairs Chair – Annette Delaney

There is no meeting set for the committee yet. The committee did review the draft policy regarding professional development during work time and turned that back to Ola Faucher in HR. The committee is hoping to meet next week and there should be an update on the virtual handbook project after that meeting.

Public Relations Chair – Chris Wallace

The Staff Senate picture is scheduled for next week’s full Senate meeting; a request was made that that item be added to the Staff Senate agenda for the August meeting. After the photograph is available the Staff Senate Facebook page will be updated. A newsletter is planned.

Wallace provided an update from the USS council. The group met last week in Manhattan and discussed the raise issue and how it was being handled at various intuitions, as well as items including parking, taxes, insurance premiums, guns on campus, time off for volunteering and civic engagement.

Elections Chair – Andy Jackson

In the Administration category, Kevin Liu’s position was non-reappointed and he offered to resign his Staff Senate seat and subsequently found a new position. Code does not address this particular instance, so the Executive Committee determined it preferred Liu remain in the seat and that the resignation offer could be nullified. Staff Senator Tara Cook resigned a Staff Senate seat in the Administration category; the seat has been filled by LeeAnn Adee. Huili Yao resigned and an email was sent to senators from the Research category to begin filling that seat. Operations continues to have an open seat, is there any update from President Moss’ request to Operations? If not, code indicates Moss can pick a replacement. Moss asked Jackson to look to see who received the next highest vote in the last election. Michael Chavez resigned as Diversity chair; that chair requires those interested submit a statement of interest and qualifications with qualified nominees then being put forth by the president, in consultation with a representative from the Office of Diversity and Equity, for election by the full Senate. Because of the process required filling this seat could take some time. The open chair positions for Professional Development and Treasurer both require nominations at the next full Senate meeting next week. If only one person is nominated a vote isn’t necessary, but if more than one person is nominated there will need to be a paper vote; Jackson will send an email prior to the meeting. As for the open Senate seat, Jackson has a name to go to and will contact that person to see if they are interested. 

HRM – Ola Faucher

There are three policy updates to mention. First, the no smoking on campus policy has been approved and will be effective July 1, 2018. Ideas regarding communication/activities, etc. are welcome; HR will work with the Provost on campus communications. The policy mentioned earlier by Personnel Affairs Chair – Annette Delaney is going back to the group with Staff Senate feedback, and then will be routed through the process. A comprehensive (non-factuly) grievance policy is in process, so HR is working to gather information from departments about those who have departmental processes so they can coordinate necessary adjustments. Regarding the state raise mandate, roughly 1,700 people got the 2.5% increase, 1 person a 5% increase, 3,200 didn’t get anything. The next group being worked on is academic year staff and faculty. Federally, the Department of Labor has decided to look at FSLA again and minimum salary; they have requested information but have not yet made any proposals. The Staff Council group has asked for HRM training on processes, discipline, IOA, accommodations, etc. If Staff Senate would like anyone to participate in those trainings, please let Ola know.

Faculty – Kirk McClure

No report, more to come after the academic year gets underway and faculty governance begins to meet.

Student – New student to be named for AY 2017-2018

Unfinished Business

Old Staff Senate laptop: it can be given to Kathy Reed or to IT in Strong Hall and they will recycle it.

New Business


Motion: To adjourn at 12:55 p.m. Motion made by Chris Wallace. Motion seconded by Andy Jackson. Motion passed.

Next Meeting Schedule



Wednesday, Sept. 13, 2017, 12:00 PM ‐ 1:30 PM, Watson Library, Room 455


Wednesday, Aug. 16, 2017, 12:00 PM ‐ 1:30 PM, LEEP 2, Room 2415


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