Governing Body for Staff at the University of Kansas

Executive Committee 07/12/2017

Executive Committee Minutes, Wednesday, July 12, 2017

Noon-1:30 p.m. Watson Library, Room 455


Absent: Michael Chavez, Melody Stratton, Chris Wallace, Leland Wilson

Call to Order
Meeting was called to order by President Brian Moss at 12:02 p.m.

Approval of Minutes – June 14, 2017

Motion: To approve the June 14, 2017 Executive Committee minutes, with no corrections needed. Motion made by Michelle Ginavan Hayes. Motion seconded by Andy Jackson. Motion passed.


President – Brian Moss

The new Staff Senate laptop has been received and configured and is ready to be provided to the Staff Senate Secretary. There remains no Staff Senator representing Operations, so Moss will follow up again. He and President-Elect plan to set fall meetings with the Provost and Chancellor. No reports have yet come back from meetings the incoming Chancellor has had with various groups, including students and faculty leadership. Moss made a reminder about year-end reports from committees and mentioned the search for a University ombuds and that he’d found interesting and insightful information about this university resource in the last biennial report from that office. 

Secretary – Holly Shriner

No report

Treasurer – Huili Yao

No report as no new budget information is yet available.

Diversity/Equity Chair – Michael Chavez

Report emailed to President Moss. Committee met July 11 and plan to have Jennifer Hamer, vice provost for diversity and equity at the next meeting. Prior to that meeting the committee will work to identify their questions for her. The committee hopes to have a proposal soon for Staff Senate Diversity and Equity training. Chavez shared the following articles with the committee and hoped to discuss them at the next meeting:


Legislative Affairs – Robert Waller

State legislature approved pay raises for state employees who hadn’t had a pay raise in recent years but more information from KU was not yet available. The committee continues to work on a tuition assistance proposal; more information will likely be presented to the Executive Committee in August.

Professional Development Chair – Melody Stratton

Absent, no report

Personnel Affairs Chair – Annette Delaney

Committee continues its efforts on the virtual handbook and hopes to set its next meeting soon, and additionally has a document with draft policy feedback to return to HR.

Public Relations Chair – Chris Wallace

Absent, no report. President Moss would like to do a Staff Senate newsletter in the fall, and asked the Executive Committee to think about items to include (ideas include highlighting the work of Staff Senate, professional development funds distributed, etc.).

Elections Chair – Andy Jackson

There has been one Staff Senate resignation and a potential replacement name was provided to President Moss. The open operations Staff Senate seat was mentioned; President Moss plans to follow up once again with operations for suggestions from them, though if they don’t respond he has the authority to appoint someone to the seat.

HRM – Ola Faucher

The Chancellor approved the tobacco-free policy; HR plans to share information to campus during the next year. HR is concertedly working on the pay increase passed by the State Legislature and will communicate information to the appropriate campus communities when more details are finalized. HR continues to work on the grievance procedure policy and has asked for individual units to share information about individual unit procedures in case they need to be redirected to the staff policy, which would cover unclassified and support staff if not covered by a union; academic staff and union members have another process.

Faculty – Kirk McClure

Faculty has a growing awareness of the dependence upon adjunct faculty, as well as the various differences in definitions and treatment of adjunct faculty/lecturers, etc. across campus units, and is beginning the work of learning more, in an effort to make sure that this group at large has appropriate protections (employment, disciplinary procedures, etc.).

Student – New student to be named for AY 2017-2018

Unfinished Business

Technology officer requirements in Staff Senate code – it was decided the Legislative Affairs committee would further define the technical support aspect of the officer position and propose any changes to the position description. Chairman Robert Waller will proceed with the hope to bring that work to the Executive Committee meeting in August.

New Business

It was noted the August full Staff Senate meeting will be in LEEP2 Room 2415; correction made to reflect that in this document.

President Moss asked if the Executive Committee members had ideas to make sure the work load wasn't too great for the Staff Senate Secretary. Secretary Holly Shriner will let him know of anything that seems to be taking a significant amount of time or that she might need help with.

Call to Adjourn

Motion: To adjourn at 12:57 p.m. Motion made by Andy Jackson. Motion seconded by Michelle Ginavan Hayes. Motion passed.

Next Meeting Schedule



Wednesday, August 9, 2017, 12:00 PM ‐ 1:30 PM, Alcove G, Kansas Union



Wednesday, Aug. 16, 2017, 12:00 PM ‐ 1:30 PM, LEEP 2, Room 2415


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